Turning Down a Job Interview

Turning down a job interview must be carried out in a cordial and well mannered method. We present you methods to write a courteous electronic mail to refuse an interview and supply invaluable tips about methods to correctly decline an interview.

Illustration of laptop with letter reading

When is popping down a job interview the correct factor to do?

Throughout a job search it might appear counter-productive to reject a job interview however there are a selection of causes when turning down an interview is the correct option to make.

  • you might have performed thorough background analysis into the corporate and you discover that you’re not comfy with their values and tradition
  • your organization analysis has raised severe questions in regards to the firm’s monetary sustainability and it could be dangerous to simply accept a job there
  • you might have reliably discovered that workers on the firm are sad
  • you might have discovered extra in regards to the job alternative and understand that you’re a poor match with the place
  • the working circumstances corresponding to work shifts and hours are incompatible along with your private life or the pay is non negotiable and insufficient
  • you might have decided that the corporate’s location is an issue – it could be too lengthy a commute or not simply accessible for you
  • you might have decided that taking this job interview might put your present employment in danger
  • you might have been provided a job that you simply really feel is best suited to you

5 high tips about turning down a job interview

1. Be certain of your determination to reject the interview

Ensure you should not leaping the gun and denying your self the chance of discovering out extra in regards to the firm and job.  Be assured that your causes for turning down a job interview are legitimate. Take a while to contemplate the state of affairs earlier than you ship an electronic mail to refuse the interview. Can your considerations maybe be addressed through the job interview?

In case you are in any respect uncertain of whether or not or to not interview for the job, reasonably take the interview. If nothing else it would present an excellent studying expertise and a chance to follow your interviewing expertise.

2. Be well mannered

In case you are assured that turning down the interview is the correct determination then maintain your communication well mannered {and professional}. Sustaining a optimistic relationship with the corporate is in your finest pursuits.

3. Be immediate

It’s well mannered {and professional} to show down the interview as quickly as you’re fairly positive about your determination. Be respectful of individuals’s time and priorities and let the corporate know as quickly as attainable that you’re not accepting their invitation to an interview.  This additionally opens up alternatives for different job candidates.

4. Maintain it quick, candy and easy

Write a concise and honest electronic mail that articulates your remorse for any inconvenience your determination might trigger. You don’t want to present a particular purpose for turning down a job interview and it’s higher to keep away from doing so.  Your purpose might come throughout as crucial of the corporate or be perceived as devaluing the job alternative. Offering particulars can complicate what must be a simple course of.

5. Ship your electronic mail to the correct contact

Make sure that you deal with your electronic mail to the first contact on the firm. This may very well be HR, the recruiter or a supervisor. If multiple individual is concerned within the hiring course of ship separate emails to each.

Learn how to reject an interview electronic mail

The best solution to flip down a job interview is through electronic mail. By no means ship a textual content message as this may make you look unprofessional.

Instance 1 – E-mail to refuse an interview

Topic: Invitation to Interview for Job Title on Date

Expensive Mr Jones

Thanks for contemplating me for the place of Job Title and welcoming me to an interview with Firm Title. Nonetheless I remorse to tell you that I’m withdrawing my job software and should decline this chance.

I recognize your time and consideration.


Your Title

E-mail and call quantity

Instance 2

Topic: Interview for Job Title – Your Title

Expensive Mrs Smith

Thanks for inviting me to an interview for the Job Title place and the chance to be taught extra about Firm Title. I recognize your time and consideration.

Nonetheless as a consequence of latest modifications in my circumstances I’m withdrawing my job software and I’m unable to simply accept your invitation to an interview.

Thanks once more and I want your organization each success going ahead.

Finest Regards

Your Title

E-mail and cellphone quantity

Instance 3

Topic:  Your Title – Job Interview Invitation

Expensive Mr Henry

Thanks for contacting me concerning an interview for the Job Title alternative at Firm Title. Whereas I tremendously recognize your time and consideration, I’m now not obtainable for this place.

I apologize for any inconvenience this may occasionally trigger and thanks once more in your consideration.


Your Title

E-mail and call quantity

If you don’t obtain a response to your electronic mail it’s advisable to observe up with a cellphone name to make sure your message was obtained.

What ought to I say in the event that they ask for a purpose for turning down the interview?

If the corporate follows up your electronic mail with a name to search out out why you’re declining the interview, you’ll be able to reply with a basic assertion corresponding to:

“My circumstances have modified, making it crucial to say no the interview at the moment”

“I recognize your time and consideration however I’ve re-focused my job search elsewhere”

“I’ve re-evaluated my profession choices and I’m withdrawing my job software at this level. I apologize for any inconvenience”

Most hiring managers is not going to press you additional about your causes for turning down a job interview and might be grateful that you simply knowledgeable them promptly and politely of your determination.

Example of email turning down a job interview

Turning down a second interview

You might have gone via the primary spherical of interviews and you’ve got determined in opposition to the corporate and the job.  You might have rigorously thought-about all the knowledge you now have and have decided that this isn’t the correct alternative for you.

As soon as you’re 100% positive that you simply need to flip down a second interview it’s well mannered to take action promptly. E-mail is an applicable manner of contacting the corporate.

Instance E-mail – turning down a second interview

Topic: Your Title – Second Job Interview for the Job Title Place

Expensive Ms Inexperienced

Thanks for inviting me to a further interview for the Job Title place with Firm Title. I’m grateful in your ongoing curiosity in my job software.

After cautious deliberation I’ve determined to withdraw my software and respectfully decline your invitation to a second interview.

I loved assembly you and I recognize your time and consideration. I want you and Firm Title each success sooner or later.


Your Title

E-mail and call quantity

Learn how to cancel an interview electronic mail

If in case you have accepted a job provide with one other firm it’s well mannered {and professional} to promptly cancel any forthcoming  job interviews that you’ve got scheduled.

Learn the way to cancel an interview through electronic mail if in case you have already accepted the interview.

Learn how to reschedule an interview

Typically you simply can’t make an organized interview and it is advisable reschedule it. There are some legitimate causes for this occurring that are fairly acceptable.

Learn the way to reschedule an interview.

Acknowledge, Settle for or Decline the Job Supply

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